Otaku Haven

# Run: run-2026-04-25-20-39-11
# Purpose: Produce all 7 Finance and Compliance documents for Otaku Haven

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## Assumptions Made During Production

| Document | Assumption | Rationale |
|---|---|---|
| Chart-of-Accounts.xlsx | Used a 4-digit account numbering scheme and matched `Account Number` to `Account Code (Xero)` for each account. | The run instructions specified required columns and account names but did not prescribe a separate Xero code scheme. |
| Chart-of-Accounts.xlsx | Treated `Consignment Revenue` as the revenue account corresponding to the `Consignment / Local Creator` product category. | The run instructions required exact product categories but separately named the required revenue account as `Consignment Revenue`; this preserves the required account name while keeping category intent consistent. |
| Accounting-Policies.docx | Interpreted retail revenue recognition as occurring when the Square sale is completed, with Square settlement timing used for cash posting and reconciliation in Xero. | The run instructions referenced both point-of-sale recognition and settlement timing; this treatment is the simplest accrual-consistent approach for a retail operation using Square and Xero. |
| Data-Security-Policy.docx | Store Manager day-of-hire provisioning for Gusto was limited to employee self-service enrollment, while the Managing Member retains Gusto admin authority. | The access matrix gives only the Managing Member full Gusto admin rights, but the provisioning section required Store Manager day-of-hire setup; this reconciles both requirements without expanding admin access beyond the matrix. |

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## Coherence Flags

| Flag | Document A | Document B | Conflict Description | Action Taken |
|---|---|---|---|---|

No dependency coherence conflicts were detected during the required pre-flight review of `Financial-Model.xlsx`, `SOP-003-Cash-Handling.docx`, `SOP-007-Inventory-Receiving.docx`, and `Employee-Handbook.docx`.

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## Deviations from Tasks

| Task | Deviation | Reason |
|---|---|---|

No deviations. All seven requested deliverables were produced in the specified folder and verified to exist.

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## Deliverables Produced

- [x] Chart-of-Accounts.xlsx
- [x] Accounting-Policies.docx
- [x] Inventory-Valuation-Policy.docx
- [x] Cash-Management-Policy.docx
- [x] Record-Retention-Policy.docx
- [x] Data-Security-Policy.docx
- [x] Annual-Compliance-Checklist.xlsx