Otaku Haven

# Run: run-2026-04-25-19-40-35
# Purpose: Produce HR, employment, and people documents for Otaku Haven LLC

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## Purpose of This File

This workplan is for the human reviewer only. It summarizes how this run is structured, what the Developer will produce, and the key dependencies and risks. The Developer does not read this file.

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## Run Overview

This run produces the complete HR document set for Otaku Haven LLC — 9 .docx deliverables covering employment policies, job descriptions, offer letter templates, onboarding, and product training. All deliverables are written to `Business Plan/03-HR/`.

**Deliverable count:** 9 documents  
**Task count:** 10 tasks (9 production + 1 coherence check)  
**Output format:** Word (.docx) only

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## Deliverables Summary

| Task | Deliverable | Notes |
|---|---|---|
| TASK-001 | Employee-Handbook.docx | Largest document; 8 policy sections; Texas-compliant; requires reading 3 prior deliverables first |
| TASK-002 | Job-Description-Store-Manager.docx | Exempt/salaried; $65K/year |
| TASK-003 | Job-Description-Assistant-Manager.docx | Non-exempt/hourly FT; $20/hr |
| TASK-004 | Job-Description-Key-Holder.docx | Non-exempt/hourly PT; $18/hr |
| TASK-005 | Job-Description-Sales-Associate.docx | Non-exempt/hourly PT; $15/hr |
| TASK-006 | Offer-Letter-Template-Salaried.docx | Store Manager template; at-will language required |
| TASK-007 | Offer-Letter-Template-Hourly.docx | AM/KH/SA template; FLSA overtime language required |
| TASK-008 | New-Hire-Onboarding-Checklist.docx | 5-phase checklist; references Gusto and Square for Retail |
| TASK-009 | Anime-Product-Knowledge-Guide.docx | 8 product categories; 10 franchises; practical retail training tone |
| TASK-010 | Coherence check (no new file) | 9 checks documented in results.md; run only after TASK-001–009 complete |

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## Execution Phases

**Phase 1 — Setup and Input Reading**
- Read operating-instructions.md, tasks.md, and reference data
- Verify prior deliverables exist: Operating-Agreement.docx, Financial-Model.xlsx, Business-Plan.docx
- Create Business Plan/03-HR/ folder

**Phase 2 — Production (TASK-001 to TASK-009)**
- TASK-001 (Employee Handbook) is the most complex and time-intensive deliverable; it must be produced after reading the three prior deliverables
- TASK-002 through TASK-009 are largely independent of each other; all draw from the same reference data
- No production task depends on another production task completing first

**Phase 3 — Coherence Verification (TASK-010)**
- Performed after all 9 production tasks are complete
- Developer reads all 9 produced documents and runs 9 specific checks
- All results documented in results.md

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## Key Dependencies

| Dependency | Used By | Risk if Missing |
|---|---|---|
| Business Plan/01-Formation-and-Brand/Operating-Agreement.docx | TASK-001 | Developer will stop and document blocker |
| Business Plan/02-Strategic/Financial-Model.xlsx | TASK-001 | Developer will stop and document blocker |
| Business Plan/02-Strategic/Business-Plan.docx | TASK-001 | Developer will stop and document blocker |
| trail/meta/files/Otaku_Haven_Reference_Data.md | All tasks | Developer will stop and document blocker |

All three prior deliverables have been confirmed to exist as of run creation.

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## Key Coherence Requirements

The following facts must be consistent across all documents where they appear. The reviewer should check these specifically:

| Fact | Value |
|---|---|
| Store Manager compensation | $65,000/year (exempt/salaried) |
| Assistant Manager compensation | $20.00/hour (non-exempt/hourly FT) |
| Key Holder compensation | $18.00/hour (non-exempt/hourly PT) |
| Sales Associate compensation | $15.00/hour (non-exempt/hourly PT) |
| Store hours | Mon–Sat 10am–9pm, Sun 11am–7pm |
| Holiday closures | Closed Thanksgiving Day and Christmas Day |
| Payroll/HRIS system | Gusto |
| POS system | Square for Retail |
| At-will language | Present in Handbook + both offer letter templates |
| Product categories | 8 categories (as listed in reference data) |

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## Texas Employment Law Requirements to Verify

The reviewer should confirm the Employee Handbook addresses all of the following:

- [ ] At-will employment statement (prominent, not buried)
- [ ] No language creating an implied employment contract
- [ ] No reference to Texas state income tax withholding
- [ ] Break policy described as voluntary best practice, not legally required
- [ ] Harassment policy references Title VII, ADA, ADEA
- [ ] Workplace violence section present
- [ ] Final pay timing: discharged employees within 6 days; resigned employees on next regular payday
- [ ] Texas Workforce Commission may be referenced where applicable

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## Reviewer Checklist

After the Developer completes the run, the reviewer should verify:

- [ ] All 9 .docx files exist in Business Plan/03-HR/
- [ ] results.md is fully populated with all 5 sections completed
- [ ] TASK-010 coherence check: all 9 checks have PASS or FLAG status in results.md
- [ ] No FLAGs have been silently resolved
- [ ] Employee Handbook has a table of contents and all 8 policy sections
- [ ] All 4 job descriptions have correct compensation, employment type, and exempt/non-exempt classification
- [ ] Both offer letter templates have at-will language and all placeholder fields in [BRACKETS]
- [ ] Onboarding checklist has all 5 phases and references Gusto and Square for Retail
- [ ] Product Knowledge Guide covers all 8 product categories and all 10 named franchises
- [ ] No document contradicts the Financial Model's payroll assumptions or the Business Plan's operations section